Bid Reasoner reads the 5–15 sub bids you receive on every package, levels them against your bid package scope, flags exclusions, missing scope, vague clauses, and unbalanced unit prices — and generates the award memo and handoff documents when you decide.
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| Bidder | Raw bid | Normalized | Risk | Status |
|---|---|---|---|---|
| Meridian Pipe & Precast | $1,284,600 | $1,311,450 | Low risk | Leveled |
| Bluffline Excavating | $1,192,300 | $1,268,900 | Medium risk | Leveled |
| CRV Underground | $1,349,900 | $1,352,400 | Low risk | Leveled |
| Harlan Sitework | $1,108,750 | $1,301,200 | High risk | In review |
| Line item | SOW qty | Meridian | Bluffline | Harlan |
|---|---|---|---|---|
| 603.02 — 24-inch RCP culvert | 1,840 LF | $118.00 | $112.50 | ●$1.00 |
| 603.05 — 36-inch RCP culvert | 620 LF | $164.00 | $158.25 | ●$1.00 |
| 604.11 — Precast drainage manhole | 22 EA | $4,850.00 | missing | $5,400.00 |
| 605.03 — Underdrain, 6-inch perf. | 3,200 LF | $14.75 | $13.90 | $16.80 |
| 620.01 — Mobilization | 1 LS | $64,200 | $59,600 | $148,000 |
Download award package (.zip) — 15 documents
Sample data — fictional bidders on a fictional drainage package.
Owner bid tabs compare prime bids on one standard form. Sub bids don't arrive that way — and that's the problem this product exists for.
One path through the package. Every step leaves a record.
Drop in your ITB scope, plans, and addenda. Line items and quantities become the leveling baseline every sub bid is measured against.
Invite subs through the portal or forward what's already in your inbox. PDF, Excel, Word, CSV, or ZIP — each proposal is extracted and checked.
Every bid is mapped to your line items. Exclusions, plugs, and missing scope get priced so totals are apples-to-apples.
Deterministic checks flag unbalanced unit prices, outliers, and front-loaded mobilization — each with a citation back to the bid document.
Rank the field under seven decision modes. You decide — overrides are expected, and captured with a category and reason.
Generate the award letter, subcontract draft, award memo, and the full handoff package in one click.
Bid Inbox, sub bid intake, Leveling Matrix, risk findings, Decision Workbench, clarifications, award and handoff — the same surfaces your estimators work in. Sample data shown throughout.
Every sub bid received across every project lands in one place — no more digging through email chains on bid day.
| Bidder | Raw bid | Normalized | Submitted | Addenda | Docs | Excl. | Extraction conf. | Risk | Status |
|---|---|---|---|---|---|---|---|---|---|
| Meridian Pipe & Precast | $1,284,600 | $1,311,450 | Jul 14, 2:41 PM | Addenda ✓ | Complete | 2 | high conf. | Low | Leveled |
| Bluffline Excavating | $1,192,300 | $1,268,900 | Jul 15, 9:06 AM | Addenda ✓ | Incomplete | 5 | high conf. | Medium | Leveled |
| CRV Underground | $1,349,900 | $1,352,400 | Jul 14, 4:58 PM | Addenda ✓ | Complete | 1 | high conf. | Low | Leveled |
| Harlan Sitework | $1,108,750 | $1,301,200 | Jul 15, 11:52 AM | 1 of 2 | Incomplete | 4 | high conf. | High | In review |
A magic-link portal walks each sub through four steps, so what reaches your inbox is complete and comparable.
The Leveling Matrix maps every proposal to your bid package line items, so a missing manhole or a $1.00 pipe price is visible in one glance.
| Line item | SOW qty | Meridian | Bluffline | CRV | Harlan |
|---|---|---|---|---|---|
| 603.02 — 24-inch RCP culvert | 1,840 LF | $118.00 | $112.50 | $124.00 | ●$1.00 |
| 603.05 — 36-inch RCP culvert | 620 LF | $164.00 | $158.25 | $171.50 | ●$1.00 |
| 604.11 — Precast drainage manhole | 22 EA | $4,850.00 | missing | $5,120.00 | $5,400.00 |
| 605.03 — Underdrain, 6-inch perf. | 3,200 LF | $14.75 | $13.90 | $15.20 | $16.80 |
| 620.01 — Mobilization | 1 LS | $64,200 | $59,600 | $67,500 | $148,000 |
Green = lowest unit price · ● = unit price ≤ $1.00 · "missing" = line peers quoted, this bidder didn't.
Clarifications run as tracked, bidder-specific threads — not email chains that vanish when the estimator changes jobs.
Confirm whether precast drainage manholes (604.11) are included in your price — the line does not appear in your proposal.
Items 603.02 and 603.05 are priced at $1.00 — confirm unit pricing or submit a revision.
Four pricing checks run as fixed rules — the same input always produces the same flag. AI reasoning is a separate, labeled layer; the two are never mixed, and every finding links back to the page it came from.
Any line priced at $1.00 or less.
Unit prices above 2× or below 0.5× the peer median.
Bid totals more than 20% off the field.
Mobilization above 10% of the bid total.
603.02 priced at $1.00 vs peer median $118.00
Bid Form p. 3 · Harlan Sitework · extraction ref Unit-price check
Mobilization is 13.4% of bid total
Bid Form p. 2 · Harlan Sitework · extraction ref Extraction QA
Exclusion: "rock excavation by others" — overlaps item 606.02
Proposal p. 7 · Bluffline Excavating · extraction ref AI reasoning
Every extracted value is inspectable. Every claim cites its source document and page. If it can't be traced, it isn't in the analysis.
Pick the decision mode that matches the package. The recommendation shows its work — and when your estimator disagrees, the override is expected, captured, and part of the record.
Meridian Pipe & Precast · $1,311,450 leveled
Harlan Sitework · $1,108,750 raw
Award either way. Overrides require a category and a reason — the disagreement becomes part of the package record, not a lost argument. The estimator makes the call; the software remembers why.
Fifteen documents generated from the package data — award documents for the subs, reasoning reports for your file. Real .docx, populated from the leveling, the findings, and the decision.
Award with a record your team can defend later.
Built for GCs receiving sub bids on highway, bridge, and infrastructure packages — where scope is contested, bids run 5–15 deep per package, and bid day matters.
Works in any U.S. state from day one — leveling runs on your own bids, no government data required. DOT pay-item baselines are pre-built for New York and New Jersey, with more states added as partners come online.
Bid Reasoner is in private beta with a small group of heavy-civil GCs. Founding partners get founder-direct onboarding, founding partner pricing, and no per-seat fees — you pay for usable bid-package outcomes. Bring a package you're bidding now, or a recent buyout, and we'll run it together.
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Deep-dives into the parts of the workflow heavy-civil GCs search for by name.
Normalize 5–15 mixed-format subcontractor bids to your scope and make every bidder apples-to-apples.
Put every bidder side-by-side in one ranked matrix — sort by price, scope, schedule, or risk.
Auto-build the bid tab straight from the sub bid PDFs — no more hand-keyed Excel.
Score every bidder across six dimensions, with page-cited evidence and four deterministic risk flags.
Find the items nobody quoted — and the scope creep — across every bid, before you award.
Auto-generate the reasoned award memo and audit trail that defend your subcontractor pick.
The sub-bid evaluation layer of precon — it complements HeavyBid and B2W, not replaces them.
Level the sub bids on your state-DOT projects in any US state — every bidder normalized against peer median, no government data required.